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by Alex Avery  
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Ideas Guide for Sustainable Food, Reuse materials Presentations

Commitment to the environment is not exclusive task of governments or companies. All people can contribute to its conservation and care. Proof of this is the trend in the use of “green” products and services, those that are sustainable, and that reaches different areas of daily life such as public lectures, meetings in offices or classes in educational institutions.

Taking care of the carbon footprint that each person generates is an individual responsibility, but if you make a presentation of work or give a class in the university you take these considerations, you will achieve an exhibition not only more impacting, but also contribute to the care of the environment.

Review the suggestions and prepare a list of “green” actions to follow up and ensure they are met.

Headquarters, transportation and transfers

  • Choose a venue that is easily accessible for most of your guests. Check the transportation options, as well as the schedules and levels of vehicular traffic in the area to facilitate the mobility of all.
  • Make sure the meeting is held at the beginning of the day or at the end of business hours to minimize extra travel by car.
  • Suggest to your guests to arrive by bicycle, public transport, taxi or car sharing. Informal about the location of bicycle stations or transportation routes. It publicly acknowledges the efforts of those who implement these actions and offers small incentives to those who comply with them.
  • Consider providing a free transportation service to and from one or more key points of the city.

Reduces paper usage

  • Convene your conferences, events or work meetings by means of an electronic invitation and ask the guests to confirm their attendance in the same way. There are now many email services that offer this automated option.
  • Avoid printing badges or using plastic badges. If attendees need to be identified, use self-adhesive labels to get to know each other.
  • Share the presentation and related contents via email or use an online information repository from where they can be downloaded.
  • If it is inevitable to deliver the presentation on paper, expand the margins of the sheets and print on both sides in monochrome.
  • Make maximum use of paper during your presentation and if necessary, use recycled paper.

Recycle and reuse materials

  • If you offer service of coffee break, acquires food and beverages in bulk to avoid using individual packages that generate a lot of trash.
  • Use water jugs, jars with natural juices, coffee and powdered sugar in reusable containers.
  • Make sure the plates, cutlery, glasses and cups are reusable. Make sure the napkins are made from recyclable paper.
  • Plan the food service according to the number of attendees to avoid wasting food.
  • If signage is required, consider printing generic materials that will serve other events or presentations. Avoid including information on the date, venue, theme or names of speakers to extend the life of these materials.
  • It uses containers to separate the waste according to its type.
  • Designates a person responsible for managing, collecting and retaining materials that can be reused in another presentation.

Energy saving  

  • Make sure that the lighting and air conditioning in the room is only used in the required periods. If possible, choose rooms or auditoriums with natural lighting and ventilation.
  • During breaks, it turns off or activates the “saving mode” of audio-visual equipment, and computing.
  • It uses equipment of low energy consumption. For example, projectors Casio LampFree integrated system Hybrid Light Source Laser and LED, which uses 50% less energy than the lamp projectors, Beamer Kaufberatung here; They do not heat up, so they do not require a fan and are therefore very quiet; As well as providing luminous performance with efficient display of colors and sharpness in the image.
  • Give preference to equipment free of lead, mercury or hazardous substances. You can check that they comply with the initiative RoHS ( Restriction of Hazardous Substances ) or the Minamata Convention on the Use of Mercury . By not using a lamp, Casio LampFree projectors are mercury-free and have an extra-long life of at least 20,000 hours.

Spread the “green”

  • It is important that you inform the audience that your presentation will be “green”. It highlights the ecological points of it, why to save energy and generate less CO 2 . Take a couple of minutes to explain how organizers and audiences will contribute to the care of the environment.
  • At the end of your presentation, apply a questionnaire on the impact of “green” actions. Use an online tool to conduct surveys, most offer a free basic option.
  • Ask participants to participate in environmental care programs and remind them that their personal habits can save energy and reduce the generation of waste. It is not enough to leave a better world to your children, but to offer better citizens to the planet.
  • Finally, practice the 3 r’s: reduce, reuse and recycle (paper, metal, plastic and glass).


      © 2006 by Alex Avery.